Managed IT Services for Non-Profits in Houston, TX

Q: Who provides IT support for non-profits in Houston?

CinchOps, based in Katy, provides managed IT and cybersecurity for Houston non-profits - donor and client data protection, non-profit licensing, volunteer access management and tested backups, at a flat monthly rate.

Q: Do non-profits get discounted Microsoft or Google licensing?

Yes. Both Microsoft 365 and Google Workspace offer donated and discounted non-profit tiers for eligible organizations. CinchOps handles the application, sizes the seats and keeps the licensing current.

Q: How do you protect donor data?

Access to the CRM and donor database is scoped by role, MFA is enforced, data is encrypted at rest and in transit, email security is tuned to the scams that target charities, and backups are tested. The controls are documented for funder and insurance questionnaires.

Q: What does managed IT cost for a Houston non-profit?

A flat monthly rate of $100 to $250 per user, depending on security and compliance needs - predictable for grant budgets, with no long-term contracts, no hidden fees and no cancellation penalties.

Q: Can you manage volunteer and board member accounts?

Yes. Volunteer and board accounts are created with the access they need, protected with MFA and set to expire automatically, so access does not linger after someone's involvement ends.

Non-profit IT support for Houston organizations - CinchOps

Mission-Grade IT

How We Support Your Organization

CinchOps builds IT around how non-profits actually work – small staffs, volunteers, donor and client data, and budgets set by grants.

KEY OPERATIONAL BENEFITS

Donor and Client Data Protection: Role-based access, encryption and monitoring for your CRM, donor database and case files, documented for funders and insurers.

Non-Profit Licensing: Microsoft 365 and Google Workspace non-profit programs applied and right-sized, so you pay the discounted or donated rate you qualify for.

Staff, Volunteer and Board Access: Accounts that are easy to grant, scoped to the role and set to expire, with MFA everywhere.

Email Security & Fraud Protection: Protection tuned to the executive-impersonation and gift-card scams that target charities, plus phishing awareness for staff.

Grant-Friendly Flat Pricing: Predictable per-user pricing that fits a grant budget, with no long-term contracts.

Business Continuity Planning: Backup and recovery for donor records and program data, replicated outside the Gulf Coast flood zone and tested on a schedule.

BOOK A FREE CONSULTATION

Non-profit IT // Donors, clients, and the grant cycle

IT built for a mission, a small staff, and a tight budget - without cutting the security.

A non-profit holds donor payment details, client case files and sometimes the most sensitive information in the community, on a budget set by grants and a staff where everyone wears three hats. Most IT providers either quote enterprise prices or hand over consumer tools and hope. Neither works when a funder's audit asks how donor data is protected.

Non-profit IT done right fits the organization. Microsoft and Google non-profit licensing used fully, security that satisfies funders and insurers, volunteer and staff access that is easy to grant and easy to remove, and backups tested against a real restore. All at a flat rate the board can put in the budget.

cinchops · mission console● LIVE

08:10:05Non-profit licensing applied · 22 seatslicensinggranted

08:40:22Donor database access · scoped by rolecrmcurrent

09:15:48Fake board member gift-card email blockedmail-secquarantined

10:05:30Volunteer accounts · 30-day expiry setentra-idprovisioned

11:20:12Program laptop encrypted · field case filesmdmcompliant

12:30:00Donor data backup restore testbackup-svcrestored

13:45:09Funder security questionnaire · evidence sentcompliancedelivered

14:30:41Shared mailbox MFA enforcedidentity100%

16:00:00Grant reporting system patched · after hourspatch-mgmtscheduled

17:30:00Departing staff offboarded · donor accessentra-idarchived

22 staff + volunteers supported100% MFA enforced0 donor records exposed

0-0-0

The commitment

Zero contracts, zero hidden fees, zero runaround

35+ yrs

Operating IT

Built by people who bring the reports, not just the reassurance

30-day

Satisfaction guarantee

Month-to-month after that, no penalty

<15 min

Help desk response

A real person on it in under 15 minutes - including the week of the gala

// What non-profit IT done right looks like

Five layers, sized for a small staff and a grant budget - then maintained around your mission.

Most IT setups for non-profits stop at donated laptops and a free email tier. CinchOps keeps going - donor and client data protected to the standard funders ask about, non-profit licensing from Microsoft and Google used fully, volunteer access that expires on its own, email security tuned to the executive-impersonation scams that target charities, and backups tested against real recovery. Security gets configured from day one, at a price the board can plan around.

L1Donor and client data

CRM access by role
Encryption everywhere
Payment data protected

Funder-ready

L2Licensing and cost

Non-profit programs applied
Right-sized seats
Flat monthly rate

Budget-friendly

L3Staff and volunteers

Easy to grant
Expires automatically
MFA for everyone

Clean access

L4Email security

Executive impersonation blocked
Gift-card scams stopped
Phishing training

Scams caught

L5Backup and recovery

Donor records first
Restores tested
Outside the flood zone

Tested, not just monitored

// Donor-aware · budget-aware · maintained around your missionNot "fine until the funder asks."

// Built for how non-profits actually run

Non-profit IT built around the donor, the grant, and the small staff.

CinchOps configures your IT so staff, volunteers and board members work from the office, the field or home with the same security and the right access. Costs are flat and predictable for grant reporting. And when something breaks the week of the fundraiser, someone answers.

Non-profit licensing used fully

Microsoft and Google both offer deep non-profit discounts and donated tiers. We apply for them, size the seats and keep them current, so you are not paying commercial rates for tools you qualify to get for less.

Security that satisfies funders and insurers

Donor payment data, client case files and grant reporting systems get the same controls a business would have: role-based access, MFA, encryption and documented backups. When a funder or carrier sends a questionnaire, the answers exist.

Volunteers without the risk

Volunteer and seasonal accounts are easy to create, scoped to what they need and set to expire, so access does not accumulate for years after someone stops showing up.

A flat rate the board can budget

Per-user pricing that fits a grant line, with no long-term contract. If the budget changes, the service scales with it.

Transparent Pricing

What Managed IT
Actually Costs

Most clients invest $100–$250 per user per month, depending on security and compliance needs – flat, month-to-month, no hidden fees.

We publish our pricing because you shouldn’t need a sales call to learn a number. But the number is only part of it. What you’re really paying for is the expertise behind the coverage and a partner focused on helping you grow your business.

Company Size	Typical Monthly Investment
10 users	$1,000 – $2,500
25 users	$2,500 – $6,250
50 users	$5,000 – $12,500
100 users	$10,000 – $25,000

“Shane is the ultimate professional with the highest of standards, and he will work until the problem is resolved.” – Lynn Durant, Managing Director, Focus Partners

What We Do

CinchOps IT Services

Managed IT Services

Your whole IT environment run, monitored, and maintained.

Cybersecurity

24/7 threat monitoring, response, and employee protection.

Business Continuity &
Disaster Recovery

Backups and recovery plans that keep you running through anything.

Cloud Solutions

Microsoft 365 and cloud infrastructure done right.

Network & Infrastructure

Fast, reliable networks built for how you work.

VoIP Phone Systems

Business phones that work anywhere, without the phone-company bill.

Compliance

Audit-ready security and documentation for regulated work.

Co-Managed IT

Backup and muscle for your in-house IT team.

Virtual CTO & CIO Services

Executive-level technology strategy tied to your business goals.

Business Process Automation

Repetitive work automated so your team does what earns.

Hourly Consulting

Expert IT guidance when you need it, billed by the hour.

Project Management

IT projects planned, executed, and delivered on time and on budget.

Systems Monitoring
& Maintenance

Real-time oversight and configuration management of IT infrastructure providing optimal performance, security, and efficiency

IT Support

Fast and responsive assistance and troubleshooting, both remotely and on-site, ensuring you can always speak with a real person for seamless and efficient business operations

Patch Management

Ensuring timely and efficient updates to IT systems, safeguarding against vulnerabilities and enhancing performance

Antivirus & Ransomware Protection

Defending your devices against malware, viruses, and cyber threats, ensuring data security and system integrity

Network Performance & Health Monitoring

Peak network performance and dependability through systematic monitoring and evaluation of critical network performance indicators

Mobile Device Management

Secures, monitors, and manages mobile devices to ensure compliance, security, and efficient functionality within your organization